Artist Proof Studio hiring Office Manager in Johannesburg, Gauteng, South Africa | LinkedIn (2024)

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Artist Proof Studio hiring Office Manager in Johannesburg, Gauteng, South Africa | LinkedIn (1)

Office Manager

Artist Proof Studio Johannesburg, Gauteng, South Africa

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Artist Proof Studio Johannesburg, Gauteng, South Africa

1 month ago

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You will provide essential administrative support to the Executive and Managing Directors, as well as to the entire organization. This role combines administrative organization with high-level executive support, offering a unique opportunity to contribute to our continued success.

Key ResponsibilitiesCompany Administrative Duties:

  • Organise and prepare agendas for management, committee, and board meetings.
  • Prepare minutes and maintain official records of these meetings.
  • Ensure compliance with legal and regulatory bodies, including filing necessary documents with government authorities.
  • Monitor changes in relevant legal and regulatory compliance environments.

Office Management

  • Develop and implement office policies and procedures to enhance efficiency and productivity.
  • Oversee the smooth operation of administrative workflows, including facilities management, procurement, and vendor management.
  • Monitor asset registers and insurance compliance.

Executive Support (PA To The Managing Director)

  • Act as the primary point of contact for internal and external stakeholders for the company MD.
  • Manage the MD’s calendar, appointments, and travel arrangements.
  • Prepare and edit correspondence, communications, presentations, and other documents on behalf of the MD.
  • Assist in preparing reports, presentations, and materials for board meetings and other high-level engagements.

Financial Administration

  • Assist with budget preparation and financial monitoring.
  • Process invoices, expense claims, and other financial transactions.
  • Coordinate with the finance team on financial reporting and compliance matters.
  • Format and prepare Financial Reports with Overall Unit Reports.

Human Resources Support

  • Support HR functions such as recruitment, onboarding, and staff orientation.
  • Maintain HR records and assist with payroll administration as needed.

Qualifications And Skills

  • Degree in Business Administration, Management, or a related field.
  • Proven experience in company legal and compliance duties and office management.
  • Strong organizational skills with the ability to multitask and prioritize workload effectively.
  • Excellent communication and interpersonal skills.
  • Proficiency in office software (e.g., MS Office Suite) and familiarity with basic accounting principles.
  • Attention to detail and discretion when handling confidential information.
  • Ability to work independently and as part of a team in a dynamic, fast-paced environment.

  • Employment type

    Full-time

  • Job function

    Administrative

  • Industries

    Retail Art Supplies

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